What is the purpose of the letter of transmittal in ADSEP?

The purpose of the letter of transmittal in an Administrative Separation Process (ADSEP) is primarily to formally document a decision. This document serves as a communication tool that accompanies other paperwork, such as reports or recommendations, to officially outline the action being taken, the reasons for it, and any relevant background information. By documenting this decision in a formal manner, the letter of transmittal helps ensure clarity and accountability within the administrative process, making it clear what decision has been made and under what circumstances.

This function is critical in maintaining a structured and transparent process, especially when it involves personnel matters such as separation or transfer, where documentation is necessary for compliance, record-keeping, and future references. It provides an official record that can be referenced in cases of disputes or inquiries regarding the decision that was reached.